Configure your company
Roles, standards, traction, routes and cycle templates — set up once to match how you already work.
Secure competency management for rail
Protect your operations with the most powerful competency management compliance engine ever built for Rail.
Built by an experienced rail professional, Rail Intel minimises human error with a real-time verification engine and robust, behind-the-scenes conditional rules. Give your managers instant team compliance scores, automated gap detection, and the certainty that a compliance mistake is virtually impossible.
- Live expiry alerts
- Audit-ready evidence
- 14-day module trials
The competency engine starts in the tray beside this introduction. Drag it into the empty socket on the board, or press the chip to seat it. Once it connects, branches leave the engine for cycles, criteria, standards, timing, compliance, evidence, assessments and development. Each branch shows what the engine feeds, the rule checked along that trace, and a live feed. Optional add-ons leave on separate coloured traces to tiles around the board. Each tile links to that add-on: Safety Briefs, QA Verifications, Trainee Driver, Driver Reports, Leave and Absence, Task assignment and Medication Checks. Lifting the chip clears the branches and the add-on tiles.
The socket is open. Drag the processor chip into the socket to power the branches.
Feeds In-cab Demonstrate and Explain
Rule Flag a criterion that falls short
Live feed Cab assessment · unit 4
Dashboard
One dashboard for the whole operation.
Stop chasing spreadsheets. See the state of your team the moment you log in.
- Live counts for on-track, off-track, overdue assessments and medicals — from your company data, not a weekly export.
- Open any person and drill into team compliance, incidents and QA in a click.
- Personal progress and team status in one place, ready for any internal or external audit.
cms.railintel.co.uk/dashboard
Competency engine
Build cycles. Assess in the field. Never miss an expiry.
Competency is not a document store. It is a live cycle with a start date, an expiry, and evidence.
- Start from a ready-made framework or build a custom cycle in four steps — method, details, criteria, events.
- Assign live cycles and surface not safe to work the moment a mandatory competency lapses.
- Assess against structured criteria, attach files and photos, and keep saving even if the signal drops.
cms.railintel.co.uk/cycle-builder
Workforce records
Live checks on licensing, medical and training.
Whether digital licence scanning, medical details or training records, each section is reported live to your dashboard and identifies any issues including non-compliance.
- Digital licence recognition scanning when you upload a licence — populating fields for you to eliminate input errors.
- Track medicals, including upcoming renewals, with a live dashboard feed, backed by system notifications and automated emails.
- When capturing training records, it not only securely stores the information against that individual, but also checks whether it is evidenced by the QA Verifications module.
cms.railintel.co.uk/licensing
Reading licence number and dates…
Digital Scanning & Recognition Technology*
- Upload a train driving licence and Rail Intel reads the images — populating number, expiry, categories, language and restrictions for you to review, eliminating manual input errors.
- If the front or back of the licence is placed into the wrong field, the system detects this and places each side in the correct holder — eliminating upload errors.
- Rail Intel automatically alerts you if a licence is due for renewal or has expired.
*Digital Scanning & Recognition technology supports UK train licences only.
Safety operations
Incidents, plans and cab passes — linked to the person.
When something happens on the railway, the record should already know who was involved.
- Log and allocate incidents, then raise CDPs and performance support plans from the same record.
- Issue and track cab passes with a clear colour status.
- Safety briefs stay attached to the people who signed them — ready when you need to prove it.
cms.railintel.co.uk/incidents
Traction & routes
Capturing Traction & Route Competence
Traction and route competence is tracked against any non compliance or missing assessment documentation.
- Configure traction types, routes and depots to match how your railway actually runs.
- Record trainee hours, encounters and manager hours against progress — not a separate logbook.
cms.railintel.co.uk/routes
Assurance
Verify the whole company. Configure it once.
QA should not wait for an audit week. Run verification whenever you need the truth.
- Run QA across licences, medicals, cycles, incidents and more — then see compliant, advisory and review at a glance.
- Set organisation structure, role permissions and company standards so the platform matches your operation.
- Tasks and employee messaging keep follow-ups inside the system, not in a side inbox.
cms.railintel.co.uk/verifications
How it works
Stand up the platform once. Then run the railway with live compliance.
Assign and record
Assign individuals to cycles. Capture assessments, medicals, licences and hours.
Monitor and verify
Watch live compliance and run QA verifications before anyone is unsafe to work.
Why Rail Intel?
The global platform for rail competence, the only system combining deep automation, intelligent workflows governed by rules built for rail operations, and a catalogue of add-on modules no other vendor offers.
Only platform for rail
Add-on catalogue
Live compliance
Built for global operations
Communications
Intelligent alerts & communications
A built-in communications hub drives alert emails and system notifications from conditional rules — covering competency expiries, incidents and welfare follow-up, not just passive reminders.
Why we excel When a fatality is recorded against a driver, Rail Intel remembers — sending automated welfare checks on each anniversary to support their health and wellbeing.