Section-level outcomes
so you can see precisely which part of a record failed.
Add-on module
Prove compliance instead of asserting it
QA Verifications runs structured checks across an employee's competency, medical and licence data, scores every section, and keeps the run history as evidence. Instead of assembling a compliance picture by hand before an audit, you produce it on demand.
Any compliance issues are live and produced in real time on your dashboard. As a manager, any individual assigned to your team is purely a reflection on your dashboard stats.
Run a verification against live record data
A verification reads the employee's actual record — cycles, assessments, medicals, licence expiry and monitoring history — and evaluates each section against your configured criteria. Every check resolves to compliant, advisory, review or not applicable, so a partial pass is visible rather than hidden behind a single score.
Runs are stored, not just displayed. The company-wide QA Verifications page keeps the full history with overall compliance rate, per-section breakdown and pass rates across employees, which is what an auditor actually asks to see.
Run history retained
per employee and company-wide, with the date and the assessor.
Compliance rate and pass rate
calculated across the latest run for every employee.
Derogations tracked separately
from advisories and reviews.
Configure what a check actually tests
The check configuration decides which sections are examined and how strict each one is, so verification reflects your standards rather than a generic template. Companies running different standards for drivers, instructors and managers can hold each to the right bar.
Per-section configuration
of what is examined and what counts as a pass.
Permission-gated running
via the qa-verifications.run permission, so only authorised staff can execute checks.
Launch from any employee record
once the module is active.
Company administrator control
so only a company admin can set which sections are checked and what counts as a pass.
The report produced for one employee
When you run a verification against an individual record, Rail Intel produces a structured report you can review on screen, filter for issues and print or save as PDF. Each section of the employee record is scored in turn — the report is the evidence.
01
Run outcome at a glance
The report opens with the employee identity, who ran the check, and the overall result — with compliant, advisory, review and derogation counts across every section tested.
Paused
Each screenshot shows one example section of the report — not the complete document.
Meet periodic verification standards without manual sampling
Many operators are required to evidence compliance on a quarterly, six-monthly or annual cycle — but meeting that obligation by pulling records and checking them by hand is slow, inconsistent and hard to defend under scrutiny. Sampled run analysis replaces that process with a single action.
Choose the percentage of employees to include, run the sample, and Rail Intel selects individuals at random, verifies each record against your configured checks, and presents the results with donut analytics and a highlighted list of who was included. The run is retained in history alongside every other verification, so you have a clear audit trail of what was tested, when, and by whom.
Percentage-based sampling
set the proportion of employees to include and run the check in one step.
Random selection
individuals are chosen automatically, removing bias from manual pick-and-choose.
Instant analytics
review sampled compliance through summary visuals and highlighted employees.
Audit-ready history
sampled runs are stored with the same evidence trail as a full company-wide verification.
Frequently asked questions
What does QA Verifications check?
It evaluates live employee record data — competency cycles, assessments, medicals, licence expiry and monitoring history — against configured criteria with section-level outcomes.
Can I use QA Verifications for external audits?
Yes. Run history is retained per employee and company-wide with compliance rates and section breakdowns, so you can produce evidence on demand rather than assembling it manually.
Can I see compliance when I forget to run a report?
Yes. Compliance is not only visible when you run a formal verification. As record data changes, issues surface on the manager dashboard in real time — advisory and review items, lapsed competencies and other findings appear in the live feed for your team, so you can see where you stand without waiting for a scheduled check.
What if I do not want a particular element checked?
Check configuration is flexible and available to company administrators only. Each built-in check and report section can be switched on or off to match your company's standards. Anything switched off is not evaluated at run time and does not appear on the verification report, so the outcome reflects only what your organisation has chosen to test.
How do I add the QA Verifications module?
QA Verifications is activated from the Add-ons library inside Rail Intel CMS. Sign in as a company administrator, open Administration from the main navigation, then select Add-ons. In the library, locate the QA Verifications Module tile and choose Activate — or start a 14-day trial where offered.
The module is enabled for your company only; once active, verification checks are available from employee records and the company-wide QA Verifications page.