Data protection notice
This document contains personal and special category data. Handle, store and dispose of it in line with UK GDPR, the Data Protection Act 2018 and applicable data protection laws in your jurisdiction.
Included as standard
The most professional employee competence portfolio
For audits, management review or formal packs, Rail Intel turns the live employee record into a branded competence portfolio, full-colour brochure, print-ready PDF, or on-screen layout, generated from the data already in the system.
Full-colour brochure
Turn the pages of a live employee profile
Drag a corner, swipe on tablet, or use the controls below. This interactive sample uses fictional data, your printed profile is generated from the live record at the moment you create it.
Sample data for illustration only; sections and fields in your live profile may differ.
Rail Intel
Rail Intel
Employee record
Complete employee profile
Employee profile
Competence record
Employee ID
—
Company
—
Work status
—
Monitoring
—
Licence no.
—
Licence expiry
—
Confidential · not for onward disclosure
Summary & contents
4Competences
2Training
1Medicals
0Incidents
Profile summary
Employee
Sarah Mitchell
Role
Train Driver
Depot
Leeds Neville Hill
Cycle status
Active — 3 of 4 complete
Medical fitness
Fit for safety-critical duties
Licence expiry
11 Jan 2028
Contents
- 01Personal details & employmentPersonal & contact details · Employment & statusPart 2
- 02Licence & cab passesTrain driving licence · Issued cab passesPart 3
- 03Competence & trainingRoute competence · Qualifications · Training recordsPart 4
- 04Assessment cyclesAssigned cycles · Cycle statusPart 5
- 05Medicals & fitnessMedical examinations · Fitness declarationsPart 6
Summary & contents
Continued
Record metadata
Document reference
RV-RI2847-20260920
Generated
20 Sep 2026, 09:15
Produced by
James Porter
Record version
Live extract
Total sections
6 parts
Classification
Confidential
Declaration
I confirm this profile was generated from the live employee record for authorised business use. All sections reflect the data held in Rail Intel at the time of production.
Produced by (signature)
James Porter
Received by (signature & date)
Handle printed copies securely, limit disclosure to those with a business need, and dispose of them when no longer required in line with your organisation's data protection policy.
Personal details & employment
Personal and contact details are taken from the employee record at export for depot verification and formal competence packs.
Personal & contact details
Identity
Full name
Sarah Mitchell
Employee ID
RI-2847
Date of birth
14 Mar 1988
Place of birth
York, UK
National Insurance no.
AB 12 34 56 C
Gender
Female
Contact
Work email
s.mitchell@northernrail.example
Mobile
+44 7700 900 284
Work phone
0113 555 0142
Address
42 Station Road, Leeds
Postcode
LS1 4DY
Personal details & employment
Continued
Employment status, role history and organisational details confirm the employee's current position and reporting line. This section supports rostering checks and management review.
Employment & status
Emergency contact
Name
David Mitchell
Relationship
Spouse
Telephone
+44 7700 900 301
Position
Job role
Train Driver
Depot / location
Leeds Neville Hill
Assessing manager
James Porter
Start date
03 Jun 2014
Company
Northern Rail Services
Work status
Active
Monitoring status
Standard cycle
Position and history fields reflect the live HR record. Printed profiles retain the assessing manager and monitoring status for competence oversight.
Licence & cab passes
The train driving licence and issued cab passes confirm legal authority to drive and access the network. Both are checked against the live record before dispatch and rostering.
Train driving licence
Licence details
Licence number
UK-TDL-482910
Issued
12 Jan 2015
Expires
11 Jan 2028
Categories
A · B1
Restrictions
None recorded
Last verified
05 Sep 2026, 08:40 — J. Porter
Cab passes
Issued passes
| Pass no. | Type | Issued | Expires | Issued by | Digital |
|---|---|---|---|---|---|
| 74291038 | Standard cab | 01 Apr 2026 | 31 Mar 2027 | J. Porter | Yes |
| 74291052 | Route familiarisation | 15 May 2026 | 14 May 2027 | A. Reid | Yes |
| 74291061 | Engineering train | 20 Jun 2026 | 19 Jun 2027 | J. Porter | Yes |
Licence & cab passes
Continued
Route knowledge endorsements confirm which lines and traction types the driver may operate. Digital cab passes and route endorsements are checked together before dispatch.
Route knowledge endorsements
Endorsed routes
| Route | Traction | Endorsed | Valid until | Status |
|---|---|---|---|---|
| Leeds–York | Class 158 | 18 Aug 2026 | 17 Aug 2028 | Current |
| Cross-city | Class 170 | 02 May 2026 | 01 May 2028 | Current |
| Leeds–Harrogate | Class 155 | 10 Mar 2025 | 09 Mar 2027 | Current |
Verification notes
Last cab pass check
01 Sep 2026
Digital QR status
Valid on all passes
Route restrictions
None recorded
Next review
01 Apr 2027
Endorsements are renewed through formal route knowledge assessments. Printed profiles show endorsement date and validity for depot verification.
Competence & training
Route and traction competence is drawn from the live record at the moment of export. Assessments show the routes, traction types and validity periods currently held by the employee.
Trains & routes competence
Competence summary
Routes endorsed
4 active routes
Traction types
Class 155 · 158 · 170
Last assessment
18 Aug 2026
Overall status
Fully competent
Assessor of record
James Porter
Next review
15 Nov 2026
Competence assessments
| Traction / route | Assessed | Assessor | Result | Expires |
|---|---|---|---|---|
| Class 158 · Leeds–York | 18 Aug 2026 | J. Porter | Competent | 17 Aug 2028 |
| Class 170 · Cross-city | 02 May 2026 | A. Reid | Competent | 01 May 2028 |
| Class 155 · Harrogate | 10 Mar 2025 | J. Porter | Competent | 09 Mar 2027 |
| Class 158 · York–Selby | 22 Nov 2024 | A. Reid | Competent | 21 Nov 2026 |
Competence & training
Continued
Training and qualifications are maintained in line with operator standards and industry requirements. Mandatory safety training is refreshed on a fixed cycle; competence refreshes are triggered by route changes or at the assessment interval defined in the employee cycle.
Training & qualifications
Qualifications
| Qualification | Type | Certificate no. | Obtained | Expires |
|---|---|---|---|---|
| Personal Track Safety | Safety critical | PTS-88421 | 10 Jan 2026 | 09 Jan 2027 |
| Driver route learning | Mandatory | DRL-44210 | 15 Mar 2015 | — |
Training records
| Course | Type | Attended | Provider | Status | Expires |
|---|---|---|---|---|---|
| Emergency first aid | Mandatory | 22 Jun 2026 | Northern Academy | Completed | 21 Jun 2029 |
| Route refresh — York | Competence | 05 Aug 2026 | Northern Academy | Completed | 04 Aug 2028 |
| Safety briefing Q3 | Mandatory | 01 Sep 2026 | Depot briefing | Completed | — |
Assessment cycles
Assessment cycles group formal competence checks into a managed review period. The active cycle shows progress, outstanding items and the assessor responsible for sign-off.
Cycle overview
Assigned cycles
| Cycle | Start | Expiry | Length | Status |
|---|---|---|---|---|
| Continuous competency 2026 | 01 Jan 2026 | 31 Dec 2026 | 12 months | Active |
| Continuous competency 2025 | 01 Jan 2025 | 31 Dec 2025 | 12 months | Closed |
Cycle summary — 2026
Assessments completed
3 of 4
Open development plans
0
Next review due
15 Nov 2026
Cycle assessor
James Porter
Outstanding items
Route knowledge refresh
Last assessment
18 Aug 2026
Assessment cycles
Continued
Individual assessments within the current cycle are listed with due dates, completion status and outcomes. Monitoring notes capture assessor commentary and any follow-up actions.
Assessments in current cycle
Completed & planned
| Assessment | Due | Completed | Assessor | Outcome |
|---|---|---|---|---|
| Route knowledge — Leeds–York | Aug 2026 | 18 Aug 2026 | J. Porter | Pass |
| Competence review | May 2026 | 02 May 2026 | A. Reid | Pass |
| Observed driving | Nov 2026 | — | J. Porter | Scheduled |
| Rules & procedures | Dec 2026 | — | J. Porter | Scheduled |
Monitoring notes
Performance status
Satisfactory
Last monitoring review
12 Aug 2026
Actions raised
None open
Carryover items
None
Assessor comments
Consistently strong route knowledge
Next formal review
15 Nov 2026
Medicals & fitness
Medical fitness records confirm the employee meets safety-critical standards. Examinations, screening results and declarations are reproduced from the occupational health record.
Medical examinations
Fitness records
| Examination | Date | Outcome | Valid until | Examiner |
|---|---|---|---|---|
| Periodic medical (safety critical) | 28 Feb 2026 | Fit | 27 Feb 2028 | Dr. H. Marsh |
| Vision screening | 28 Feb 2026 | Pass | 27 Feb 2028 | Dr. H. Marsh |
| Audiometry | 28 Feb 2026 | Pass | 27 Feb 2028 | Dr. H. Marsh |
Latest fitness declaration
Declared
01 Sep 2026
Medication changes
None reported
Restrictions
None
Next review
28 Feb 2028
Declared by
Sarah Mitchell
Reviewed by
James Porter
Fitness category
Safety critical
Night working
Approved
Medicals & fitness
Continued
Occupational health referrals, medical history and any restrictions are retained on the live record. Historic examinations provide an audit trail for safety-critical fitness decisions.
Occupational health & history
Occupational health & restrictions
OH referral status
Not required
Last medication check
01 Sep 2026
Fitness category
Safety critical
Colour vision
Normal — passed
Driving restrictions
None recorded
Corrective lenses
Required — prescription held
Medical history (summary)
| Event | Date | Outcome | Notes |
|---|---|---|---|
| Periodic medical | 28 Feb 2024 | Fit | No restrictions |
| Periodic medical | 01 Mar 2022 | Fit | Renewed without conditions |
Any driving or route restrictions are shown prominently. Corrective lens requirements and occupational health follow-up dates are included for formal competence packs.
Rail Intel
Competence management for rail
Generated from the live employee record
railintel.co.uk
Page 1 · drag corners to turn
Data protection before you print
An employee profile is a complete extract of the live record. It can include personal data and special category information, occupational health, medical fitness and incident history, so producing one should never be casual.
Before the print dialog opens, Rail Intel presents a data protection notice. The user must confirm they have a lawful basis and a demonstrable business need to handle the data, and that copies will be kept secure, shared only with those who need them, and destroyed when no longer required.
The notice references UK GDPR and the Data Protection Act 2018 for UK operators. For international deployments, the same checkpoint applies, your organisation remains responsible for processing employee data under the data protection laws that apply in your jurisdiction.
Mandatory confirmation
A recorded acknowledgement before print or PDF export.
Lawful basis required
Users must attest they have authority and a business need.
Handling guidance built in
Secure storage, limited disclosure and secure disposal.
Optional signed declaration
Apply the user's signature to the attestation when required.
Flexibility in format
The same live record can be output in three finishes. Each draws from identical data at the moment you generate the profile — only the presentation changes. Print or save as PDF directly from the employee record via your browser's print dialog.
Full-colour brochure
Branded artwork on every page. Best for formal packs, stakeholder circulation and saving as a PDF.
Print friendly
Plain black on white with no artwork or colour fills — designed to save ink on paper copies.
Dark mode
High-contrast layout for on-screen reading as a PDF. Optimised for visibility, not for printing.
Frequently asked questions
Can I print an employee profile?
Yes. Rail Intel generates a full-colour brochure, print-friendly layout or dark-mode PDF from the live record. A data protection notice and confirmation are required before the print dialog opens.
How does Rail Intel support data protection when printing?
Before export, users see a data protection notice and must confirm they have a lawful basis and business need to handle the information. The notice references UK GDPR and the Data Protection Act 2018, and the same checkpoint applies for international deployments under your applicable data protection laws.
What data is included on the profile?
The profile draws from the live record — competencies, medicals, licensing and supporting sections in one document, generated at the moment you create it.
What is the difference between full-colour, print-friendly and dark mode?
Full-colour is branded for formal packs and on-screen circulation. Print-friendly is plain black on white to save ink on paper. Dark mode is high-contrast for reading as a PDF on screen and is not recommended for printing. All three use the same underlying record data.