Entitlements, sickness and absence with manager approval and a full audit trail on the employee record.
Annual leave balances, carry-over and sickness sit on the same record as competence data.
Set entitlement with carry-over projection.
01
Absence matters in a safety-critical setting because it interacts with competence: a driver returning from long-term sickness may need reassessment before signing on.
02
Leave & Absence tracks entitlements and absence with an approval workflow, and keeps the record next to the competency data rather than in a separate HR system.
03
Managers approve from their dashboard with email notification; every request and decision is retained on the employee record for audit.
04
Holiday, sickness and other absence types share one path, entitlements and carry-over follow your leave-year policy instead of spreadsheets.
Apply for leave, holiday, unpaid or other, submitted for manager approval.
Entitlements and balances per employee
Each employee has an entitlement for the leave year with the balance maintained as requests are approved. Anyone in the company can raise a request when the module is active; managers approve and manage according to their permissions.
01
Annual leave entitlement and balance
maintained per employee.
02
Sickness and other absence types
tracked alongside leave.
03
Assessing-manager approval workflow
with email notification.
04
Full audit trail
retained on the employee record.
Employee leave record with entitlement, balance and leave statement.
Leave year policy and reporting
The leave year and its policy are configurable, so the module reflects how your organisation actually operates. Reporting shows absence patterns across the company, and each employee record carries its own summary.
Leave year and policy configuration.
Absence reporting across the company.
Annual leave entitlements across the company.
Requests and absences held on each employee record.
Frequently asked questions
Can an employee request leave?
Yes. Employees can request leave. Once submitted, the assigned manager is alerted by email and system notification to approve or reject the request.
How flexible is leave year policy configuration?
The leave year and its policy are configurable, so the module reflects how your organisation actually operates. You set entitlements, carry-over rules and how absence types are handled; those settings drive the balances maintained on each employee record and the reporting available across the company.
Why is absence tracked beside competence?
Long-term absence can affect fitness to work. Holding leave data on the same record as competency and medicals keeps return-to-work decisions visible.
Is there an approval workflow?
Yes. Employees raise requests; assessing managers approve according to permissions, with email notification and a full audit trail on the record.
Is Leave & Absence part of core Rail Intel or a purchased add-on?
Leave & Absence is a purchased add-on module, not part of core Rail Intel CMS. Core covers competency, medicals and workforce records; this module adds entitlements, leave requests, approval workflow and absence reporting on the same employee record when you activate it from the in-app Add-ons library. Like other add-ons, it can be trialled for 14 days or subscribed annually.
